First introduced in Jet Essentials 2013, Online License Activation replaces license files.
No longer are you required to have a license file for each user to access and that needs to be manually updated each time you renew your license or make a change to it.
For those organization who have used Jet Essentials under the previous licensing method, let's take a look at what has changed.
(Jet Essentials 2012 R2 and earlier versions)
File Placement and Update
With Jet Essentials 2012R2 and earlier, each user needed to have access to a Jet license file.
A copy of this file could reside on each user's computer...
or a single copy could reside in a centralized network location accessible by every Jet user...
Either way, anytime that the license was updated (due to a renewal, change of Designers, or change in the number of Viewers), the file(s) needed to be manually updated.
With the license file method, user authentication was accomplished through one of two means:
Excel user name...
or Windows user name...
This method required that the user name for a licensed Designer exactly match the name that was listed in the Jet license file...
If the name did not match, the user would be recognized as only a Viewer (not a Designer) and either the Excel user name would need to be changed (not possible in all organizations) or the organization would need to contact Jet Reports to have the license file updated and re-sent. The new file would then need to be manually re-distributed to all Jet users.
New System - License Activation
In response to user requests to make the licensing process easier to manage, Jet Reports introduced Online License Activation.
To use License Activation, each Jet Reports customer is provided with a unique "Activation Code" which is used by each Jet user within the organization. The activation code is emailed to you along with the rest of your licensing information.
With Activation, Microsoft Windows user name authentication is the only method used to authenticate users (with the exception of each each Jet user's "Initial Authentication"). To help users who are transitioning from older versions - where the licensing was based on the Excel user name - that user name can still be used once for the initial authentication.
Designers and Viewers are activated based on their Microsoft Windows Domain\UserID. In cases where no Microsoft Windows Domain exists it will be based on the ComputerName\UserID.
If your license has unlimited Viewers, or you have free Viewer licenses available, you can simply activate a user and they will get automatically added to the license as a Viewer with their associated Microsoft Windows Domain\UserID or ComputerName\UserID.
Designers need to be added to the license in advance by contacting your regional Jet Reports licensing department.
Site licenses can be configured for customers with unlimited Designers. With a site license a Microsoft Windows Domain is added to the license so that all users who activate from that Microsoft Windows Domain are automatically granted a Designer license without having to be added to the license ahead of time.
(when client formerly used Excel user name authentication)
Your organization's license information includes your Activation Code as well as the user IDs for Essentials Designers and Viewers.
When first starting Excel after Jet Essentials has been enabled, the user will be prompted for the Activation Code which, along with the domain and Windows user ID and Excel user name, is used to Authenticate the user
If the Excel user name matches the Excel user name already listed in the license, that Excel user name on the license is then replaced with the Windows user ID, and the current authorization (either Designer or Viewer) is set.
Approximately once per day, when Excel is started with Jet Essentials Enabled, each client system re-checks your organization's Jet license. In this way, any changes that an organization makes to its license (e.g., in regard to renewals, Designers, or Viewers) will be reflected automatically for each and every Jet user - with no need to manually replace license files.